Forget messy handwritten invoices the customer can ‘mostly read’ and the totals and taxes are calculated incorrectly.
Gone are the times of office staff spending time re-entering invoices into the computer manually.
No longer do you need to waste time or money printing invoices, folding them, putting them in an envelope and paying for postage.
The Auto Emailer eliminates all of this.
As soon as the Tech completes the invoice on their iPhone or Android
- The totals are accurately calculated
- Your office staff can see it immediately
- The invoice is also immediately sent directly to the Customer’s AP person’ email
Invoice Data Entry, Customer Signature, Product Scanning…
A few quick notes about the invoices created on the Android or iPhone:
- Each customer can have as many pieces of equipment as they need
- Invoices will print with the details of what was done on each piece of equipment
- If products or equipment have bar codes, the barcodes can be scanned into the invoice
- Yes, a Pull Sheet can be created for the tech to easily gather all of the products quickly
- Customers can review and sign the invoice right on their Android or iPhone.
No Postage Necessary
We have even eliminated the need for costly postage, printers, ink, paper and the time it takes to print and stuff the envelopes by allowing invoices to be emailed immediately and automatically after the invoice is completed.
Get Paid Faster
Now instead of being handwritten and set on someone’s desk or at a later date received in the mail, it is immediately in the inbox of the person in charge of Accounts Payable. Most of our clients have seen significant cash flow improvements due to getting paid faster.
More than Covers the Cost of HVAC Trakker
Many of our clients have found this feature alone saves them $1500 TO $2000 per truck per year which saves them more than the cost of HVAC Trakker. Plus of course, less waste is good for the environment.
Even if it didn’t:
- Improve your cash flow by helping you get paid faster
- Save you money from technician calculation errors in prices, math and taxes
- Help reduce Fuel Costs
- Allow additional time for a few extra appointments to be scheduled in a day
- Reduce staff time
- Stuffing Invoice Envelops
- Manually filling in invoice details into the Accounting system
- Spending Time Scheduling Appointments
- Help reduce product shrinkage
(Which it does all of those) It would still save you more in Postage Stamps than it costs.
If each tech does 5 invoices a day with an average of 20 working days in a month that is 100 invoices at $0.60 in postage. That’s $60 per tech, PLUS envelops, paper and ink.